Smith, Ozman & Joseph's 

Event Planning 

Before the Show

· ​Create a marketing plan and persuasive exhibitor prospectus to attract high quality exhibitors  

· Carry out all aspects of the sales process

· Send confirmations and post-show thank you letters

· Pre-register exhibitors and arrange for meeting access

· Coordinate onsite arrangements for exhibitors, service contractors and hall personnel

· Develop an exhibitor's service kit to help exhibitors arrange for contracted services

· Negotiate and select qualified contractors to service and maintain the exhibit hall and exhibitor needs

· Prepare detailed budgets including projected exhibit sales and show expenses 

​ · Arrange for equipment and staff to operate and manage the show from start to finish 


·  Represent show organizer in a professional manner

· Interface with service providers to ensure a successful team effort

· Serve as a liaison between exhibitors and show contractors

· Enforce show rules and regulations

· Oversee the implementation of contractor agreements

· Supervise the move-in, operation, maintenance, and tear down of exhibits

· Coordinate all on-site details for the show

Post Show
· Review all show management billing with the official decorator

· Provide notification of Forced Shipments

· Develop a comprehensive post analysis and event report

Trade shows play a vital role in the success of any type of gathering. We can successfully market your conference to prospective exhibitors and interface with them to provide all support services within the exhibits domain. In addition, we develop a concise exhibit prospectus and handle all logistical arrangements for developing floor plans, arranging shipping, providing security, and coordinating set-up and break-down of exhibits.  All created to ensure a user-friendly process for exhibitors and ultimately, an increased retention rate.  Our focus is on luring high quality exhibitors rather than simply increasing the number of booths.  In doing so, we help clients maximize the value of the exhibit hall experience for attendees, add value to the conference, and increase the return on investment for all parties.

Exhibit & Tradeshow Services